A follow-up email on a job application is an essential communication tool for candidates. This type of email demonstrates a candidate’s enthusiasm and engagement with the hiring process. Crafting a concise and professional message can significantly enhance a candidate’s visibility and leave a positive impression on potential employers. Utilizing a well-structured follow-up email template can help candidates clearly express their continued interest in the position. For those seeking guidance, a sample follow-up email for job application can streamline the writing process and ensure all key points are addressed. Explore additional templates to improve your application strategy by visiting this sample follow-up email for job application.
Best Structure for a Follow-Up Email on Job Application
So, you’ve applied for that awesome job, and now you’re probably sitting at your desk, refreshing your email every five minutes, waiting for a response. We’ve all been there! Sending a follow-up email can be a smart move to show your interest and keep you on the hiring manager’s radar. Here’s a simple guide to crafting the perfect follow-up email.
When to Send Your Follow-Up Email
Timing is crucial. Generally, you want to wait about one to two weeks after submitting your application. This gives the company enough time to review the applications but isn’t too long that you miss the chance to show your enthusiasm.
Email Structure Breakdown
Here’s a straightforward structure you can follow. Think of it as your email skeleton:
- Subject Line – Keep it clear and direct.
- Greeting – Use a friendly and professional tone.
- Opening Statement – Reintroduce yourself and mention the position you applied for.
- Body – Express your interest, provide a brief update, or ask a question.
- Closing – Thank them for their time and express your eagerness to hear back.
- Sign Off – End with a polite closing followed by your name.
Sample Email Structure
Let’s break down how each part could look in your email.
| Part | Example |
|---|---|
| Subject Line | Follow-Up on My Application for [Job Title] |
| Greeting | Hi [Hiring Manager’s Name], |
| Opening Statement | I hope this message finds you well! I’m [Your Name], and I recently applied for the [Job Title] position. |
| Body | I wanted to follow up to see if there have been any updates on my application. I’m really excited about the opportunity to join [Company Name] and contribute to your team. |
| Closing | Thank you for your time, and I look forward to hearing from you soon! |
| Sign Off | Best, [Your Name] [Your Phone Number] [Your LinkedIn Profile or Other Contact Info] |
Final Tips
- Keep it Short: No one wants to read a novel. Keep your email concise—maybe a few short paragraphs.
- Proofread: No typos, please! A quick proofread can save you from looking unprofessional.
- Be Positive: A little enthusiasm goes a long way. Keep your tone upbeat and friendly.
- Follow Up Again: If you don’t hear back within another week or so, it’s okay to send another short reminder.
With this simple structure and tips, you’ll be on your way to crafting a follow-up email that makes a great impression. So, get typing, and best of luck!
Sample Follow-Up Emails on Job Applications
1. General Follow-Up After Job Application
Subject: Follow-Up on My Job Application for [Job Title]
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to follow up regarding my application for the [Job Title] position I submitted on [Submission Date]. I am very enthusiastic about the opportunity to join [Company Name] and contribute my skills to your team.
Thank you for considering my application. I look forward to the possibility of discussing my candidacy in further detail.
Best regards,
[Your Name]
[Your LinkedIn Profile or Contact Information]
2. Follow-Up After a Job Interview
Subject: Thank You and Follow-Up on Interview for [Job Title]
Dear [Interviewer’s Name],
I hope you’re doing well! I wanted to extend my gratitude for the opportunity to interview for the [Job Title] position on [Interview Date]. I enjoyed our conversation and learning more about the team and projects at [Company Name].
I am very excited about the possibility of joining your team and was hoping to get an update on the next steps in the hiring process.
Thank you once again for your time!
Sincerely,
[Your Name]
[Your LinkedIn Profile or Contact Information]
3. Follow-Up After Applying for a Different Position
Subject: Inquiry About [New Job Title] Position
Dear [Hiring Manager’s Name],
I hope this note finds you well. I recently applied for the [New Job Title] position and wanted to follow up regarding my application status. I am very interested in this role and believe that my experience aligns well with the requirements.
If possible, I would appreciate any updates you could provide about the hiring timeline.
Thank you for your time and consideration!
Warm regards,
[Your Name]
[Your LinkedIn Profile or Contact Information]
4. Follow-Up on a Job Application Without a Response
Subject: Checking In on My Application for [Job Title]
Dear [Hiring Manager’s Name],
I hope all is well! I am writing to check in regarding my application for the [Job Title] position submitted on [Submission Date]. I am eager to hear back regarding any updates or feedback you might have.
Thank you for your attention, and I appreciate your assistance!
Best,
[Your Name]
[Your LinkedIn Profile or Contact Information]
5. Follow-Up for a Role You Were Rejected From
Subject: Thank You for the Opportunity
Dear [Hiring Manager’s Name],
I wanted to express my gratitude for the opportunity to interview for the [Job Title] position. Although I was disappointed to learn I was not selected, I’m very interested in any future opportunities at [Company Name].
If possible, I would appreciate any feedback about my interview or application. This would be incredibly valuable as I move forward.
Thank you once again for your time!
Kind regards,
[Your Name]
[Your LinkedIn Profile or Contact Information]
6. Follow-Up For Referral to a Job
Subject: Job Application Follow-Up [Referral Name]
Dear [Hiring Manager’s Name],
I hope this message finds you well. I’m reaching out to follow up on my application for the [Job Title] position, which was referred by [Referral Name]. I am very keen on this opportunity and believe my skills would be a great fit for your team.
If possible, I would love to know the current status of my application.
Thank you for your time and consideration!
Best wishes,
[Your Name]
[Your LinkedIn Profile or Contact Information]
7. Follow-Up on a Job Application After a Company Event
Subject: Follow-Up on Application Following [Event Name]
Dear [Hiring Manager’s Name],
It was a pleasure meeting you at [Event Name]. I wanted to follow up on my application for the [Job Title] position. After our conversation, I am even more excited about the possibility of joining [Company Name].
Could you please provide an update on my application status? Thank you for your consideration!
Looking forward to hearing from you soon!
Sincerely,
[Your Name]
[Your LinkedIn Profile or Contact Information]
What is the purpose of a follow-up email after submitting a job application?
A follow-up email serves multiple purposes in the job application process. The primary objective is to express continued interest in the position. This email also provides an opportunity to remind the hiring manager of the applicant’s qualifications. Additionally, a follow-up email can help establish a professional connection between the applicant and the employer. Ultimately, sending a follow-up email can demonstrate professionalism and proactivity, enhancing the applicant’s chances of receiving a response.
When is the ideal time to send a follow-up email after a job application?
The ideal time to send a follow-up email is typically one to two weeks after submitting the job application. This timeframe allows the hiring team sufficient time to review applications. Sending the email too early may come across as impatient, while waiting too long may signal a lack of interest. It is essential to consider the specific hiring timeline mentioned in the job posting. Tailoring the follow-up timing to the employer’s stated expectations can further improve the chances of receiving a positive response.
What should be included in a follow-up email after applying for a job?
A follow-up email should include several key components for maximum effectiveness. Firstly, it should start with a polite greeting directed to the hiring manager or relevant contact person. Secondly, the applicant should reaffirm their interest in the position and briefly highlight their relevant skills or experiences. Additionally, it is beneficial to mention any new developments or achievements since submitting the application. Finally, closing the email with gratitude for the hiring manager’s time and a call to action for a potential response can enhance the likelihood of engagement.
Thanks for taking the time to check out our sample for a follow-up email on your job application! We hope you found it helpful and feel more confident reaching out to potential employers. Remember, a friendly follow-up can often make all the difference. Good luck out there, and we’d love to see you back here for more tips and tricks—happy job hunting!